VR Lab Standard Operating Procedure
1. Purpose:
This Standard Operating Procedure (SOP) outlines the guidelines for the operation, management, and utilization of the UJ Virtual Reality (VR) lab at University of Johannesburg Library. The UJ VR lab aims to provide an immersive and innovative learning experience for students and faculty across various disciplines.
2. Scope:
This SOP applies to all individuals, including students, faculty, staff, and visitors, who access and use the UJ VR lab at University of Johannesburg Library.
3. UJ VR Lab Access and Hours:
· Access to the UJ VR lab is restricted to authorized individuals only.
· Operating hours will be defined and communicated by the facility management, taking into consideration academic schedules and maintenance requirements.
4. Authorized Personnel:
· Only registered students, faculty, and staff members will be permitted to use the UJ VR lab.
· Visitors must obtain permission from the designated authority and be accompanied by an authorized individual.
5. Safety and Etiquette:
· Users must follow all safety guidelines provided during orientation sessions.
· Users should be cautious while moving within the UJ VR lab to avoid collisions with objects or other users.
· In case of discomfort, motion sickness, or any adverse effects, users should promptly exit the VR experience and inform the facility manager.
6. Reservations and Scheduling:
· Users must reserve UJ VR time slots through the designated booking system to ensure fair access.
· Priority may be given to academic activities, workshops, and research projects.
7. Equipment Usage:
· Users should handle UJ VR equipment with care to prevent damage.
· Follow provided instructions for wearing VR headsets, using controllers, and interacting with the equipment.
· Report any malfunction or damage to the facility manager immediately.
8. Content Usage and Creation:
· Users must comply with intellectual property rights when creating or using UJ VR content.
· All content creation and usage should align with the institution's ethical guidelines and policies.
9. Cleanliness:
· Users are required to maintain cleanliness at all times to prevent contamination of UJ VR equipment.
· Disinfectant wipes are provided to clean controllers and headsets after use.
10. Support and Assistance:
· Trained staff will be available to provide technical support during specified hours.
· Users can seek assistance for software, hardware, or general operation-related queries.
11. Emergencies:
· In case of emergency, users should exit the UJ VR lab immediately and follow the institution's emergency protocols.
· Facility management will ensure that emergency exits and safety measures are clearly marked and accessible.
12. Data Privacy:
· Users should adhere to POPIA regulations.
· All recorded data or content should adhere to data protection regulations and institutional policies.
13. Feedback and Improvement:
· Users are encouraged to provide feedback on the UJ VR lab's usability, content, and overall experience.
· Feedback will be collected and used for continuous improvement of the UJ VR lab.
14. Compliance:
· Failure to comply with this SOP may result in restricted access to the UJ VR lab.
15. Amendments and Updates:
· This SOP may be updated as needed to reflect changes in technology, regulations, or institutional policies.
· Users will be informed of any amendments through official communication channels.
By adhering to this Standard Operating Procedure, all individuals can contribute to a safe, effective, and inclusive UJ VR learning environment at University of Johannesburg Library.